Parish Council minutes 20 March 2007

These minutes are published for information purposes only, and are not an official record of the meeting.

Status:

Approved

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 20th March 2007 at Barton Stacey Village Hall.

Public Participation

Mrs Lovell noted that the Chairman’s comments re talking among the public at meetings had not been recorded in the minutes, and that it had been difficult to follow the meeting as items on the agenda were amended to accommodate the Borough Councillor who had to leave. She requested that for the benefit of public present, the council should voted with a clear show of hands; that notices of the Annual General Meeting be clearly published and asked for an assurance that the Village Hall Management Committee had complied with the Regulatory Reform (Fire Safety) Order of 2005. Finally she asked if the Parish Plan would be offered to the Parish for approval before adoption.

APOLOGIES

Cllrs Glenister, Hebden

1.APPROVAL OF MINUTES

Following the addition of Chairman’s comments on talking by the public, and noting that the monthly financial report was approved without a show of hands, the minutes of the meeting of 20th February 2007 were approved unanimously by those members who had been present. Proposed Cllr Sherwood and seconded by Cllr Drinkwater.

2. ROLLING ACTION PLAN

Items were discussed as detailed.

The thanks of the Parish Council were recorded for the work which Cllrs James and Slaughter had carried out, at no cost to the Parish Council, in the removal of the bus shelter and base on the corner of Roberts Road.

3. FINANCE

The monthly financial report was presented and approved with a unanimous show of hands having been proposed by Cllr Drinkwater and seconded by Cllr James. The balance carried forward was £12,513.35 to which was added 43.17 bank interest. The only cheque required was for Clerk’s remuneration for past 4 months of £555.18, leaving a balance to carry forward of £12,001.34.

4. COUNCILLORS ISSUES

Cllr Sherwood

Had been approached by Mrs Sylvester, Headteacher of Barton Stacey School who had expressed her ongoing concerns regarding the potential for vandalism at the bottle banks. She also reported that one of these were with out a padlock. Clerk to report.

Cllr James

Reported on a meeting of the Football Club at which it had been decided that for the coming year the Club would take aboard the total responsibility for necessary repairs to the grass for the football pitch at the Recreation Ground as it was accepted that the damage had been caused by teams playing on the pitch through the bad weather.

5. ANNUAL PARISH MEETING

It was agreed that a glass of wine, soft drinks and snacks should again be served to members of the parish attending the meeting. The Clerk to invite Borough Councillor, County Councillor, representatives of the police, the parish plan, local clubs and other organisations to present brief reports at this meeting taking place in the Village Hall at 7.30 on Tuesday 1st May 2007. She would also place a notice in the Parish magazine

6. PARISH COUNCIL ELECTIONS

Notices of the Elections had been posted throughout the village, and Nomination papers had already been distributed to those who had expressed an interest – the Clerk noting that these should be deposited at TVBC by noon on 4th April. Anyone else interested could contact her or TVBC to obtain a form. It was noted that the count would take place at the Andover Sports Centre on Friday 4th May.

Clerk to obtain additional Good Councillors Guides for distribution to any new Councillors elected.

7. RECYCLING

a) Discussions on a possible alternative site for recycling in Barton Stacey took place but no solution was arrived at. It was agreed that close monitoring of the present site should be undertaken – that the clerk be notified immediately if any of the bottle banks were found without padlock and that she should also determine before the next meeting the extent of recycling in the village to determine if the containers for cans, paper, card etc were necessary , if the figures were available.

b) Discussions were held on the inclusion of a charity clothing bank, funds from which would be donated to the Hampshire Air Ambulance. The Clerk reported that there were no costs to the Parish involved, that it would be emptied regular, cleaned and maintained, and that it would be welcomed by TVBC. Proposed by Cllr James and seconded by Cllr Sherwood that it should be sited as soon as possible and agreed unanimously. Clerk to arrange.

8. PARISH MATTERS

a. Parish Plan Approval

Parish Plan Approval. The Chairman had received a draft copy of the Plan from Cllr Goodall which contained 24 pages on A4 format. This was to be circulated among Parish Council members. Quotations were currently being sought for printing - with 400 plus copies being required for distribution to every household, plus reserves for newcomers to the village. It was hoped that the publication would be ready for distribution by early May.

b. Affordable Housing Update

Following a conversation with TVBC Housing Development Officer the Clerk had received an email confirming that the Architect would be instructed to sketch drawings incorporating 2 x2 bed houses for shared ownership, 2 x 3 bed houses for rent and 4 x 2 bed houses for rent based on information gained from recent Housing Needs Survey. It was also noted that land valuation had been sent to MOD and it was hoped this would go forward without further delay.

c. Annual Licence

Authority was given to the Clerk to complete the paperwork received for renewal of the Annual Licence for MOD land in the Roberts Road area for 2007-8.

9. PLANNING ISSUES

a. There were no objections to the construction detail and temporary access road proposed for the Barton Stacey Sewage Works (07/00657/HCC4N). However it was to be stated that the road should be built and in use before proposed building works were carried out and that it should be ensured that heavy traffic for the site only approached along the A303 and not through the village.

b. There were no objections to a proposed extension at 9 Pheasant Close, Barton Stacey.

10. CHAIRMAN’S INITIATIVES/CORRESPONDENCE

(a) Purchase of 2 copies of Parish Councillor’s Guide approved.

(b) Nomination forms for Hantsweb Awards 2007 distributed and placed on Village Hall notice board.

(c) A letter received from Mrs Jan Lovell (copy attached) regarding specific parking problems in the village was read by the Chairman. Following discussion and consideration of alternatives, Cllr Slaughter suggested and volunteered to produce a sketch plan of marked parking bays in the car park at the next meeting and this was agreed. To be an Agenda Item at the next meeting. Addressing points in the letter, Cllr James noted that away teams and referees are always requested to park in Bullington Lane, and at 9.30 am he had checked the car park and there were no problems. Far from ignoring the problem he was checking with players in dressing rooms in an endeavour to find the culprit – but apologised to Mrs Lovell for any distress caused – but the Football Club does its best in difficult circumstances.

(d) The planting of a tree – or small group of trees – on The Green, Roberts Road, was discussed, Cllr Goodall, together with Cllr Sherwood, to survey site and advise on suitable species and report back at next meeting. Mrs Lovell, from the floor, volunteered to fund an appropriate tree.

There being no further business the meeting closed at 9.10 p.m.

The date of the next Parish Council Meeting – Tuesday 17th April 2007.

Annual Parish Meeting in Village Hall at 7.30, Tuesday 1st May.