Parish Council minutes 19 September 2006

These minutes are published for information purposes only, and are not an official record of the meeting.

Status:

Approved

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 19th September 2006 at Barton Stacey Village Hall.

The Chairman welcomed Cllr Bill James to his first meeting and also Lydia Tipple of Andover Advertiser.

Public Participation

None

1. APOLOGIES

Cllr J Neal

2.APPROVAL OF MINUTES

Following additions to both the comment by Mrs Merison under Public Participation and a comment regarding the meeting on 3rd July it was proposed by Cllr Glenister and seconded by Cllr Hebden that the minutes be accepted.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

Matters arising.

(a) Summer Goal posts at Recreation Ground. None suitable currently held. Possible grant to be explored to buy in readiness for next year.

(b) Bus Shelter not needed at Recreation ground – Cllr Goodall and Slaughter to Investigate and carry out break up and removal from site, pricing up skip if required.

(c) Potholes in Newton Road – in field entry on right of Newton Road – Clerk to write

(d) Plaque for Notice Boards to read ‘Kindly donated by Garden Walk’ – Clerk to price.

(e) No response to phone calls from Sgt Glen Curtis.

4. FINANCE

The monthly financial report was presented and approved. Interest of 45.03 and 43.93 had been received together with Inland Revenue repayment of 58.46. Since July payments had been made to Test Valley Gardencare (270.00) Shaw and Son (20.47) TVBC (1,106.07) Southern Electric (12,45) and Test Valley Garden care (270.00) and were required for Chris de Cani, who should be thanked for his efforts and asked to continue for a further year ,(515.00), HCC (108.10), Digley Associates (52.88), Southern Water (25.41) and A Wilson (488.36), leaving a balance carried forward of £10,583.50, which was within the budget set. It was noted the second half of the precept was due shortly.

5. COUNCILLORS ISSUES

Cllr Glenister. In light of a police report on the net, he asked if any policeman had been seen patrolling the village by bicycle. None seen.

He also raised the need to re-appoint two trustees representing the Parish Council to the Barton Stacey United Charities for the next four year term. Cllr Gibson and James were elected.

Cllr James: Question the container sited on land adjacent to recreation ground being misused, contents scattered, and youths sleeping there. Police surveillance saw nothing. Clerk to write to owners, Mr and Mrs Cole to request it be secured or removed and to note that Parish Council offer was still standing.

He highlighted the poor postal deliveries in the village and was advised to call Cllr Neal to discuss. Comments supported by Cllr Lovell. Local Residents should contact the Manager at Winchester to complain over lateness and irregularity.

Cllr Sherwood: Noted that paths around The Green and up to Roberts Road had been dug up without notice given. Cllr Lovell had called GPO, who said it was not them.

She noted the increased noise made by children in the playing field behind the school – at the same time as the police were investigating the misuse of the container.

Together with Cllr Lovell she highlighted the poor state of the grass at The Green in Roberts Road during this year and the need for verges to be cut at the same time. A new contract would go out for tender next year and would specify.

Cllr Goodall: felt that bad service was not acceptable.

Also ABC Bin collection in Bransbury got off to a bad start, notices said one day and collection was day before.

Cllr Hebden: School committee had requested permission to put up posters for School Fair on following Saturday. Granted.

Following discussion with Cllr Glenister as to legality, she suggested that minutes be published on website in draft form, clearly noted as such, avoiding the long time lag between meeting, approval at next meeting and publication. Proposed by Cllr Glenister, seconded Cllr Slaughter and agreed unanimously

6. DECLARATION OF INTERESTS

Cllr Lovell asked that rules adhered to by TVBC should be circulated to all members for guidance as to future declarations. Clerk to distribute.

7. RECREATION GROUND – Tree Surgery

Clerk had requested three quotes for work involved including removal of dying sycamore. Only two received: Test Valley Gardencare and Tree Technique, as third contractor, Woodlands, had been on holiday. It was agreed that the third quote be awaited before final decision made, and if third quote was equal to or less than Tree Technique that should be accepted. Clerk to explore possibility of getting a grant. Winning contractor to be asked to leave wood on site for village bonfire. Dennis Dewey to be asked to accompany third contractor around site and quotation to be delivered to Cllr Gibson.

8. AFFORDABLE HOUSING

Forms to be circulated throughout parish asking for views following Public Meeting. Rural Housing Enabler wished to include forms for completion by all interested in occupation of Affordable Housing, and had offered Freepost envelopes for return of everything to him for analysis. Parish Council would prefer form to be returned to shop in village and arrangements would be made. Hand deliveries to be undertaken by Jan Lovell, and Cllrs Hebden, Goodall, James and Gibson..delivering one form per household, with duplicated available in the shop or on request. If photocopying not donated, it was noted Community Services charged 4p. Suitable forms to be agreed by Cllrs Hebden and Glenister.

The Chairman thanked Cllr Glenister for all the hard work he had put in over the Affordable Housing pack and subsequently. He was owed a debt of gratitude.

Cllr Gibson noted that the Affordable Housing Public Meeting had been very successful and had been well run by the Chairman. All in agreement

9. PARISH MATTERS

The Youth Group would need to be reformed and will be addressed at a future date.

(b) An email had been received regarding the progress of the Parish Plan. Following sidetracking on the pavilion and village hall, efforts were now being concentrated on the plan and village design statement which should be on schedule by the end of the year. Appeals for funds to local business were being made to make up the shortfall necessary to produce a decent brochure. Suggested that an approach be made to Parish Council if required.

10. PLANNING MATTERS

(a) The Old Vicarage. Conversion of stables to 1 bedroom house with studio and incorporation of flat into main house. No objections.

(b) Church Farm Buildings. Conversion of agricultural buildings to single dwelling with ancillary office accommodation. Following discussions a vote was taken on PC response, with 1 objection, 1 in favour and 6 for '‘No Comment'.

11. CHAIRMAN’S INITIATIVES

(a) A letter had been received requesting permission to hold annual firework display on Recreation Ground, p.m. Sunday 5th November. Granted. Following discussion it was agreed by six votes that a £50 donation be made from PC funds. As committee members, Cllrs, Gibson and James abstained.

(b) Notice had been received regarding survey work to be carried out during a Conservation Area review.

(c) Notice received from National Grid re Exhibition on 28th September at Grosvenor Hotel, Stockbridge 2 – 8 p.m on pipeline route from Barton Stacey to Lockerly. Cllr Glenister to attend.

There being no further business the meeting closed at 9.30 p.m.

The next parish Council meeting will be held on Tuesday 17th October 2006 commencing at 7.30 p.m.