Parish Council minutes 18 April 2006

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 18th April 2006 at Barton Stacey Village Hall

Public Participation

None

1. APOLOGIES

Cllr Mrs Sherwood.

2.APPROVAL OF MINUTES

Minutes of the meeting of 21st March were approved. Proposed Cllr Glenister, seconded Cllr Lovell.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

It was also noted that Mr Phil Easton would attend the May 16th meeting to speak to councillors on Alternative Bin Collection.

4. FINANCE

The End of Year Accounts were presented and approved. Proposed by Cllr Gibson, seconded by Cllr Hebden and agreed unanimously. The sum of £9,238.30 was carried forward to 2006/7and it was proposed by Cllr Lovell that out of this £3,100 be ring- fenced in respect of the possible future purchase of land adjacent to the Recreation Ground, to be re-assessed later in the year to come. Seconded by Cllr Slaughter and agreed unanimously. It was also proposed by Cllr Lovell that the sum of £500 should be ring-fenced for future repairs/replacement of street lighting. Seconded by Cllr Glenister and agreed unanimously.

The monthly financial report and Statement of Income and Expenditure was presented to the Council and approved. £7,500, the first half payment of the precept together with £34.72 bank interest had been received and a cheque written to HCC for Street Lighting costs totalling £681.39. This left a balance as at 18.04.06 of £16,773.02.

5. COUNCILLORS ISSUES

Cllr Hebden: Chris de Cani had approached her to ask if he would be required to continue with grass cutting of the School Path, the banks of the Car Park and around the Village Hall. It was also decided that payment to be made should go up by 3% inflation to £515 for the year. Proposed by Cllr Gibson, seconded Cllr Slaughter and agreed unanimously.

A letter had been received from Nick Prideaux saying ‘thank you’ for the permission to land a helicopter to collect Mrs Prideaux for a special event.

A letter had been received from Mrs Merison to ask if signage could be requested noting that Bransbury Lane was unsuitable for heavy vehicles. Apparently very large lorries were cutting through and causing considerable damage to both sides of the lane and to overhanging trees. The Clerk to progress.

Wayne Wreglesworth, Chairman of Parish Plan Committee had sent his apologies for not attending the meeting, but it was reported that there was a Parish Plan meeting s scheduled to progress matters and that in addition moves were afoot to set up a Duke of Edinburgh Award Group

Cllr Goodall: Reported that he had informally enquired of Middleton Estates as to whether they could assist with land to ease the problem of Sunday parking in the village and the suggestion had not been thrown out.

Cllr Dewey: He had received a complaint from 21 and 24 Kings Elms over the playing of football on the grass in front of the houses. He had advised the residents to contact the Estate Department of Testway Housing.

He noted that there was an item in the minutes regarding the erection of the pavilion in 1982 and noted that the archives stated that Dunnings had been paid £3725 for this work. Cllr Gibson agreed but pointed out that completion and fitting out was done on a self-help basis

Cllr Glenister: Asked for confirmation that the previously mentioned willow tree at Greenacres was outside the conservation area, and this was agreed.

He also asked about access to the tennis courts off Bullington Lane and was informed that following previous enquiries it was noted that they had been for military personnel use only. The Clerk to ask if there had been any change in policy.

Cllr Gibson: Reported that the Football Club had carried out repairs to the access track to the Recreation Ground with the use of plastic mesh. He noted that the Recreation Ground needed weeding, feeding and scarifying and had asked the contractors to look at it and decide what needed doing. (Unfortunately Chris de Cani who did the work last year had no access to a scarifies big enough). He proposed that the ensuing cost should be met half by the Football Club and half by the Parish Council.

He had been approached for permission to erect a marquee for a private party on the Recreation Ground for some 40-50 people. He was asked to put in writing that this should be covered by insurance, that plastic glasses should be used and not glass, that the site should be left clean and tidy and all rubbish removed by 12 noon the next day, that there should be no parking on the Recreation Ground and no overnight staying. A charge should be made of £35 for the use of facilities at the pavilion (the same as the village hall) and a nominated contact name was required. A copy of this letter to be passed to Cllr Glenister, to form the basis of a future policy

6. AFFORDABLE HOUSING

The meeting to be held on 26th April would be attended by representatives from Hyde Housing Association, MOD, and TVBC, as well as John Lancaster and Parish Councillors. It would be chaired by Cllr Hebden Comments compiled by a sub committee would be circulated to all on the Parish Council and to those attending the meeting, via John Lancaster

7. ANNUAL PARISH MEETING 2nd MAY

This was confirmed for Tuesday 2nd May and the Clerk confirmed those who had been invited to speak, representing various village organisations. Notices had been put on the website, and were circulated for display on Notice Boards in the village. Agendas would be made available and one would be sent to Cllr Glenister for inclusion on the website.

8. COMMUNITY EMERGHENCY PLAN

It was agreed that a list of keyholders to the village hall and to the church should be made available, as these could be used as community centres and as a base for emergency services if required. Access to keys would not be a problem as they were readily available in the village.

9. YOUTH GROUP

No report in the absence of Cllr Sherwood.

10. PLAYGROUND

All suggested repairs had been carried out by Cllr Goodall, with the exception of the climbing frame, where it had been noted that the horizontal ladder could be considered a danger to head entrapment, but had never been any different. Necessary turfs had also been re-laid. A bill for equipment to be forwarded to the Clerk. The Clerk was asked to remind the contractors that Round Up weedkiller, or any other, should not be used in the playground, and that all areas should be strimmed.

The Clerk reported that she was awaiting a quotation on removal of the molehills in the children’s playground but apparently these had been flattened though greater use of the playground. It was noted that the bare earth would been to be grass seeded in due course.

11. PLANNING

No objections were raised to the proposed conservatory to be erected at Field Fayre.

12. CHAIRMAN’S INITIATIVES AND CORRESPONDENCE

It was with regret that the Chairman announced the resignation of Cllr Dewey to take effect following the meeting of 16th May. He had served the Parish Council long and well and his knowledge was invaluable. Cllr Lovell minuted a Vote of Thanks for his past service.

A brief discussion followed with regard to a replacement and an effort would be made to co-opt someone for the remainder of the term of office, ideally a Kings Elms resident to ensure that all areas of the village were represented.

Copy of the proposed modifications to the Borough Local Plan Review were available and Cllr Lovell volunteered to look at them.

Copies of the submitted South East Plan were available and would be held by the Clerk.

It was recorded that the formalities regarding the adoption of the School Path had now been successfully completed.

There being no further business the meeting closed at 21.35 hrs.

The next Parish Council meeting would be held on Tuesday 16th May 2006 commencing at 7.30 pm