Parish Council minutes 21 February 2006

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 21st February 2006 at Barton Stacey Village Hall

Public Participation

None

1. APOLOGIES

Cllrs Gibson, Glenister, Oliver and Sherwood

2.APPROVAL OF MINUTES

Minutes of the meeting of 17th January 2006 were approved: Proposed Cllr Slaughter, seconded Cllr Lovell and agreed unanimously.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

4. FINANCE

The monthly financial report and statement of Income and Expenditure were presented to the Council and approved. Receipts of £1,285.00 (Grant payment) and bank interest of £41.24 had been received, and in addition to the starting balance totalled £13459.30. Cheques had been written for Lloyds TSB Commercial Finance for Digley Associates (£52.88) and were required for Chubb Fire (£61.26), Tony Leary Roofing Contractors (£2570.00) and Barton Stacey Village Hall (£84.00). Outgoings totalled £2768.14) and left a balance of £10691.16.

The Clerk noted that the latest electricity account received for the Pavilion had a credit balance of £41.39 which had not been calculated into the above figures.

5. COUNCILLORS ISSUES

Cllr Dewey: He had received complaints that horses were being exercised around the tennis court field causing damage to the area. Following discussion it appeared that the perpetrators were known and were being contacted on this matter.

He also reported that the top strand of fencing wire on the recreation road side to Newton Stacey road had been cut by the staggered entrance. Cllr Goodall to look at the damage and recommend action.

A willow tree at the first property within Greenacres had been cut down and he questioned whether permission was required. It was considered to be outside the conservation area but the Chairman would check this.

Cllr Goodall. He noted that a new access appeared to have been made from Riverside into Bransbury Lane. Cllr Lovell to talk to planning authority on this matter.

6. ANNUAL PARISH MEETING AND PARISH COUNCIL AGM

The date for the Annual Parish Meeting was set for Tuesday 2nd May to which the Clerk would invite representatives of organisations in the village to make their reports. A glass of wine and light refreshments would be available and parishioners would be encouraged to attend. Cllr Woodhall (HCC) to be notified.

The Parish Council AGM would take place prior to the Parish Council meeting on 16th May, 2006, commencing at 7 p.m.

7. PAVILION AND RECREATION GROUND

(a) Repairs to the Pavilion roof had been satisfactorily carried out.

(b) A brief approved by Cllrs Gibson, Dewey, Slaughter, Hebden and Goodall had been passed to Mr Wregelsworth, Chairman of Parish Plan Committee, who had agreed to the Parish Council request to take aboard research into the detail of a new pavilion. A report of their recent meeting of 6th February included some questions for clarification which included confirmation that the future of the village hall was a separate issue. It was confirmed that they should just consider the rebuild of the pavilion, with the addition of an additional room, together with necessary storage. The projected time scale was Survey of Users (February/March), Survey of Parishioner’s Ideas and Requirements (April May) followed by Commissioning of Specific Group (May, June July) and Final Report to Parish Council (September) which was accepted. However, Cllr Lovell expressed the view that this time scale was unnecessarily extended and that the total research could be carried out without difficulty within one month.

Cllr Dewey asked for an assurance that the views and needs of the Football Club would be taken into consideration and was assured that they would be the first to be consulted.

8. PARISH MATTERS

a) It was reported that having completed the Parish Plan summary, work was now being undertaken to complete the Parish Plan by the end of the year. Finance was a problem, the early grants on offer were no longer available and the final document would be limited by available funding. DEFRA advice was being broadly followed, but due to lack of funding the final result was not likely to contain a Village Design Statement, despite Cllr Lovell noting that this was necessary for acceptance by TVBC.

9. AFFORDABLE HOUSING

Due to absence on holiday Mr Lancaster was unable to attend the meeting but reported that he had met with silence from his letters to the MOD and was now approaching them through different sources, but he would himself continue to chase for a result. In addition he had a meeting with Head of Northern Area Planning scheduled to review sites and other options and would keep the Parish Council informed. There was concern expressed over the mention of reviewing sites or other options. Following discussion it was agreed unanimously that he should be notified that only the preferred site should be considered. Cllr Lovell to speak with Mr Lancaster and Clerk to write to state that the preferred option was not negotiable, and that contact with MOD was always difficult and required constant repetitive written communication, until a reply was received.

10. PLAYGROUND

Cllr Oliver would be carrying out actions recommended in recent Inspection Report. It was also noted that some items needed to be repainted and Cllr Oliver was to be asked to highlight these. No action has yet been taken with regard to damage by moles. The Chairman planned to set traps around mid-March in the small children’s area, at which time in the interest of safety, notices would be posted, the gates locked and the fence taped to indicate work was in progress.

10. PLANNING

a)The proposed development at 1 Roman Way was to be presented to the Northern Planning Committee on Tuesday 23rd February, Unfortunately no parish councillor could attend, but a strong objection had been lodged and every effort would be made to encourage residents who wished to object to be present and make their point. It did not seem likely that a decision to approve could be overturned, but Cllr Neal would do everything in his power achieve this.

b) The Clerk had written to Mrs Clark at Riverside regarding the fenced land in front of the property, a part of which was reported as being outside the recognised boundary of the cottage. Mrs Clark had called in response, stating that she had erected no fence during her occupation, that the fence was already in place on purchase, just more visible due to cut back of trees, and the fence line was as shown on her deeds. Concern was still expressed, particularly by Cllr Goodall who had been approached by other local residents on this matter, that fencing in question had been erected more recently. Cllr Glenister was to be asked to continue his search of land registry.

c) No objection had been raised to the proposed plan submitted for a conservatory to be erected at Riverside.

d) There was no objection to the proposed extension at Ashe Croft, Ashfields, Barton Stacey.

e) A question with regard to apparent work being carried out at 3 Roberts Road was raised – and Cllr Lovell volunteered to contact Planning to make sure this did not contravene regulations.

11. CHAIRMAN’S INITIATIVES AND CORRESPONDENCE

a) A document asking if the local community was prepared for emergency was passed to Cllr Slaughter for his comments.

b) Part 2 of the Inspectors report on Andover Area Plan was passed to Cllr Lovell.

c) A letter received on Police Community Support Officers to be circulated with correspondence.

d) A communication regarding RUPPs had been received, asking if there were any local residents who could comment on the traffic use of these tracks after the war. Cllr Dewey to investigate.

There being no further business the meeting closed at 21.30 p.m.

The next Parish Council meeting would be held on Tuesday 21st March 2006 commencing at 7.30 p.m.