Parish Council minutes 20 September 2005

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 20th Sep 2005 at Barton Stacey Village Hall

Public Participation

None

1. APOLOGIES

Cllrs Glenister and Neal.

2.APPROVAL OF MINUTES

Minutes of the meeting of 16th August 2005 were approved: Proposed Cllr Lovell, seconded Cllr Gibson and agreed unanimously.

Minutes for 19th July 2005 were held in abeyance until the next meeting due to problems over circulation.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

4. FINANCE

(a) The monthly financial report and statement of Income and Expenditure to date were presented and approved. Bank interest of 32.75 and 29.19 had been received, cheques written for £25.00 for signboard in playground, 463.20 for grass cutting and 135.34 for electricity. Cheques required for Test Valley Gardencare (463.20), £500 to Mr de Cani for strimming of school path, bank of car park and around village hall for the year, £180 for hire of village hall, £507.38 to the clerk for months of June, July and August and £25.72 for Southern Water. This left a balance of £8,560.52, and it was noted that the second half of the precept of £7,500 was due shortly.

(b) Following a retrospective claim to Zurich Insurance a cheque had been received for £83.

(c) Martin Bearpark had completed the Internal Audit for the year and the Annual Return and necessary paperwork had been forwarded to the Audit Commission for Annual Audit

5. COUNCILLORS ISSUES

Cllr Dewey: Noted that the 2 ash trees in Roberts Road which had received heavy surgery earlier in the year were now shaping up well. He also highlighted problems with trees in the vicinity of the bottom of Roberts Road, exiting the village. On in the field on the right had a large damaged limb waiting to fall and a willow on the opposite site was falling into the road. Land in question is leased by Dick Reid, but trees are responsibility of MOD who own the land. Clerk to write.

Cllr Lovell: A year on from new style management of village hall, he requested sight of details of accounts, charges and concession regarding the village hall. These had been presented at the Annual Parish Meeting and would be passed on. He also asked to see minutes of meetings held – and was informed that efforts were being made to find a suitable date. He also asked for assistance over storage for the new Bransbury Notice Board which he currently had sat in his garden – Cllr Gibson and Cllr Goodall to collect and erect.

Cllr Sherwood. Reported that the lay-by east and west off the A303 at Barton Stacey were very pitted, and in need of repair. Clerk to approach Highways for action

Cllr Hebden. She had received a complaint regarding cyclists using the School path and forcing pedestrians out of the way. It is hoped this has been resolved by the children returning to school after the summer holidays.

6. PAVILION

A report on the productive meeting of Pavilion Strategic Committee was circulated and the Clerk confirmed that a grant application was in hand for repair of the roof.

Other suggestions included the setting up of a maintenance fund, with an annual contribution from the Parish Council, and consideration of the future replacement of the existing building. It was agreed that information regarding proposed size and construction of replacement, estimated cost, time scale was the way forward and Cllr Lovell, in consultation with Cllr Gibson, should produce a brief outline to the council, incorporating information gleaned by the Parish Plan Committee during their survey.

Consideration also to be given to a nominal charge for use of the pavilion to assist in building up a reserve maintenance fund.

To be discussed as agenda item at next meeting

7. VILLAGE HALL

Consideration was given to replacement quotations for work to be carried out on fascias, gutter and downpipes, as well as replacement of the front door and it was proposed by Cllr Dewey and seconded by Cllr Lovell that Abbotts Ann Property Maintenance quotation be accepted. They were to be asked to utilise the existing lock on the front door which had only just been replaced, to avoid having a considerable quantity of keys re-cut.

8. PLAYGROUND

In the absence of any other action, and following a complaint the Chairman had visited the playground to empty the bin and to clean it up, including removing undesirable chalk messages from the rubber tiles. The Clerk was requested to organise replacement of the car park bin with a wheelie bin.

Cllr Oliver had the latest Playground report from RSS so this could not discussed.

Discussions on re-issue of contract for Annual and quarterly inspections followed and Clerk to approach Digley Associates to clarify ongoing maintenance of site.

The new sign requesting users of the playground to notify problems by listing details in a book lodged at the Post Office will be erected and the book was in situ.

9. PARISH PLAN

In the absence of Cllr Goodall, this was to be discussed at the next meeting.

10. PLANNING

There were no objections to the application for No 4 Kings Elms(TVN 03507/2) or 35 Roberts Road (05/00016/FULLN) provided details met with planning guidelines but an objection was lodged to conversion of Church Farm Buildings (05/00100/FULLN) over concerns regarding traffic hazard posed by the width of the road ,

11. CHAIRMAN’S INITIATIVES AND CORRESPONDENCE

(a) Following discussion it was agreed that Crocus bulbs should again be purchased for planting around the village in aid of Breast Cancer. The bulbs to be ordered and delivered to Cllr Sherwood for distribution

(b) Information on the sealed bids being accepted for the land adjacent to the playing fields was awaited, this matter was creating some interest in the village and the Chairman reported that she had received an anonymous offer to add [[ see below] ] to the [[ see below ]] which the parish council had discussed as a likely figure. This generous offer was accepted and it was proposed by Cllr Lovell that the parish Council should put forward a sealed bid of [[ see below ]]. Seconded by Cllr Gibson and agreed unanimously. In the meantime the Clerk to approach Cllr Neal for advice on possible usage as a car park.

[[ Amounts withheld due to commercial confidentiality ]].

There being no further business the meeting closed at 21.45 p.m.

The next Parish Council meeting would be held on Tuesday 18th October 2005 commencing at 7.30 p.m.