Parish Council minutes 19 April 2005

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 19th April 2005 at Barton Stacey Village Hall

1. APOLOGIES

Cllr Mrs Sherwood and Cllr Neal (TVBC)

2.APPROVAL OF MINUTES

Minutes of the meeting of 15th March 2005 were approved: Proposed Cllr Oliver, seconded Cllr Dewey and agreed unanimously.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

4. FINANCE

(a) The monthly financial report was presented. Starting with a balance of £8,656.55, bank interest of £22.10 and £27.34 had been added, together with £7,500, the first half of 2005/6 precept and £34.81 which was a refund from Zurich Insurance. Cheques were required for Dever Contracts (675.62), Test Valley Gardencare (533.20), Landmarc (70.50), S. Water (8.15) and Clerks remuneration (330.00) and a sum of £64.00 had been deducted for bank charges, leaving a total of £14,563.33.

(b) The first statement of Income and Expenditure 2005/6 was also submitted to the Council. /p>

5. NEW CONTRACT FOR CLERKING SERVICES

Cllr Glenister had prepared a paper concerning the remuneration paid to the clerk taking into account her engagement to provide a professional service as opposed to her appointment as an employee. It was agreed that this calculation should be accepted (£8.54 per hour which combined payment for services provided and use of home as office) and would be written into a contract to take effect from 1st April 2005 into which would be written an annual adjustment according to the NALC daily rate. It was also agreed that this contract should be between Carrs Business Services and BSPC. Proposed Cllr Glenister, seconded Cllr Lovell and agreed unanimously. Cllr Glenister to prepare the necessary document for signature.

6. WASTE BINS IN PLAYGOUND AND CAR PARK

Following a complaint received by Cllr Glenister regarding bins which were overfull, Cllr Mrs Hebden emptied these personally, noting that one in particular was unlined, uncovered, and she had had to drill through the base to allow it to drain and it was agreed that this bin should be removed forthwith. Following a phone call from Cllr Glenister to TVBC, they had agreed to place a further wheelie bin outside the playground which would be emptied at the same time as household bins, and delivery was awaited. He would make a further call to request a wheelie bin in the car park.

7. LICENCE – ROBERTS ROAD PLAYING FIELD

Acceptance of the MOD licence, amended to remove the clause which denied access to dogs, was proposed by Cllr Gibson, seconded by Cllr Goodall and approved by those present with the exception of Cllr Lovell who abstained.

Approval had been granted for the Parish Council to insert wooden posts (dragon’s teeth) on the green to prevent vehicles from driving over the grass and so remove a potential accident hazard for children. These were to be sited 2 metres from the road and Cllr Goodall would supply a sketch to clarify. Care to be taken to allow sufficient access for the mower when the grass is cut. The clerk to write to Dever Contracts for a quotation.

8. COUNCILLORS ISSUES

Cllr Glenister had spoken to TVBC with regard to the flooding at the southern end of the village. A solution is being designed and should be implemented by the end of the year.

He also noted that a new warning flag had been put in place on the MOD ground behind Greenacres which had been deemed unsightly by another resident. Although necessary to meet safety guidelines, following this complaint the ATE agreed to move it slightly where it would be less obvious to residents.

Cllr Gibson reported that the Recreation Ground had now been treated and seeded, for the sum of £206, half of which would be met by the Fottball Club.

Cllr Dewey reported concerns over the level of road surface on the left edge of the Bullington Road past the bus shelter and before the turning to the tennis courts. He also drew attention to the deteriorating surface of the road into the village.

9. AFFORDABLE HOUSING

Following further enquiries it was agreed that there would appear to be three likely sites, up the Bullington Road past the houses on the right, on the left hand side of the Bullington Road, and along Gravel Lane on the left. All were MOD land, and the clerk was asked to enquire whether these three proposals would be sufficient to move this matter forward.

10. PAVILION

One quotation for repair to the roof had been received from Tony Leary Roofing Contractor for a total cost of £2,570, and other quotes were awaited prior to a decision being made.

11. Cllr Gibson reported that following on recent work carried out, the Pavilion had now been granted an Electric certificate.

12. VILLAGE HALL

Quotations had been received for the replacement of present soffits, gutter and downpipes with PVC, and to fit a new front door. It was proposed by Cllr Mrs Hebden and seconded by Cllr Gibson that the work should be carried out by Simbor Carpentry and Joinery. The proposal was agreed with one abstention. The clerk to write to inform, noting that a grant was to be applied for and therefore work could not commence before it was approved. Quotes to be obtained for externally painting at the village hall so these can be added to the grant application.

The Fast Grip pack for use on the ramp at the village hall had been delivered to the Chairman, and Cllr Goodall would apply it in due course.

13. PLAYGROUND

(a) Detail of notice boards received by the clerk was passed to Cllr Goodall and he would also approach local carpenters to acertain cost of making and supplying a board for the Playground, and also a new board for Bransbury.

(b) It was noted that Sgt Ashbolt had removed the door of the board on The Green, Roberts Road, and replaced the broken clear plastic front. A letter of thanks to be sent.

14. PLANNING

15. There had been no further planning applications, but it was reported that the planning application for Flats at 1 Roman Way had been refused as had the retrospective planning application for conversion of a Fisherman’s shelter to a dwelling and the building of a further Fisherman’s Shelter at Dever Springs Trout Fishery. Objections had been raised by the Parish Council to both these issues. A letter to be sent to the Enforcement Officer requesting that the building at the Fisheries be returned to its original use.

16. ANNUAL PARISH MEETING

Cllr Gibson to supply wine on an SOR basis and the Chairman to purchase snacks from the village shop. Notices had been posted on all village notice boards and in the shop, and the Clerk noted that reports would be given by Cygnets Playgroup, Transport Liaison, local police, and prospective County Councillor. Also the Chairman to make a report on the work of the Parish Council, Cllr Gibson to report on Football Club and Village Hall, Cllr Dewey to report on Barton Stacey United Charities and Tuesday Club, and arrangements would be made for a report on the Youth Council. These reports to stretch to no longer than 5 minutes each and the meeting to be chaired by the Chairman of the Parish Council.

17. CHAIRMAN’S INITIATIVES AND CORRESPONDENCE

(a) The Chairman asked is there were any objections to research being done within the village into local Byways etc.

There being no further business the meeting closed at 9.25 p.m.

The next Parish Council meeting would be held on Tuesday 17th May, 2005 commencing at 7.30 p.m.