Parish Council minutes 15 March 2005

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 15th March 2005 at Barton Stacey Village Hall

Public Participation

Louise van Cauter spoke to request the use of the Car Park for Charity Car Wash to fund raise for Football Club on Sunday 10thApril between 1- 5 p.m. The area to be coned off at that time. Approved.

1. APOLOGIES

Cllrs Gibson and Lovell.

2.APPROVAL OF MINUTES

Minutes of the meeting of 15th February 2005 were approved following an addition to Item 5 stating that Cllr Dewey reported that vehicles were continuing to speed from The Drove to Newlands and on to Kings Elm. Proposed Cllr Dewey, seconded Cllr Goodall and agreed unanimously.

3. ROLLING ACTION PLAN

Items were discussed as detailed.

4. FINANCE

(a) The monthly financial report was presented. Starting with a balance of £9,223.26, bank interest of 20.01 had been added. Cheques were required for Test Valley Gardencare (463.20 and RSS Ltd (117.50) and a sum of £6.02 had been deducted for bank charges, leaving a total of £8656.55. Concern at the close level of grass cut at Roberts Road was noted – too close for a first cut.

(b) The question of the Clerk’s remuneration was raised and it was agreed there should be an increase. As she works under a freelance contract the Clerk to write to the Parish Council outlining her proposal of £8 per hour. A message was received from Cllr Glenister noting that there was a calculation he had intended to present on this subject.

5. COUNCILLOR’S ISSUES

Cllr Oliver noted the sign on the A303 had again been flattened and this was due to faults in the design of the slip road creating an ongoing danger to drivers. Cllr Goodall noted that he considered part of the cause was a misplaced sign to Services - Clerk to write to highlight problem.

Cllr Oliver also noted unsavoury links on website which were obviously caused by external problems. He would speak to Cllr Glenister.

Cllr Dewey in his role as Parish Council liaison with the Tuesday Club expressed concerns at the continuous daily parking of employees from Lionel Hitchins on Bullington Lane due to lack of parking provision. This caused delivery lorries to take a wider sweep, causing damage to banks and verges. Clerk to write to Highways to notify.

Cllr Mrs Sherwood reported the dumping of soil, planks and rubbish at the bottom of Roberts Road, near the Water Station. This was MOD land and the Clerk to write to ask them to clear it up and cut the grass.

Cllr Mrs Hebden noted she had received a complaint regarding the large shed being erected at Hill Farm Cross Cottages which had been investigated. The building was permitted development and the householder had checked with planning prior to commencing erection.

6. AFFORDABLE HOUSING

Preliminary searches had been made to identify possible land for building affordable housing. A field close to Barton Cottage, a site the far side of Gravel Lane, Wades Farmyard, sites on both sides of Bullington Lane including the Triangle, were all mentioned and the next month was to be spent positively identifying available sites and ownership to pass on to the Rural Housing Enabler.

7. PAVILION

(a) A schedule had been drawn up and distributed and three quotations were awaited. On receipt, these would be considered, the best one selected and a grant application made to TVBC for assistance with funding.

(b) There was discussion to determine the future use of the pavilion. Once work had been completed, including roof insulation, it was suggested that potential paying users could include the Youth Club, the Judo Club. Local band practice and the Dog Club, so relieving some of the pressure on the Village Hall, which was continually booked.

(c) Administrative Management of the Pavilion to be discussed and agreed when repairs and renovations had been carried out.

8. VILLAGE HALL

Specification for repairs and pvc replacement to soffits and a new door etc had been compiled by Cllr Dewey and quotations should be available shortly. Cllr Dewey declared an interest in that one of the partners at Simbor Carpentry who had been approached was his son-in-law. It was also noted that if a replacement pvc door was chosen, the opening would have to be enlarged to take the framework.

The Clerk to order Fast Grip pack for use on the ramp at the village hall, arranging delivery to the Chairman’s address.

9. PLAYGROUND

(a) The Annual Inspection report was considered and noted to be much the same as before. Cllr Oliver wished to organise a work party to carry out in the near future “spring cleaning” and matting replacement using spare available, which would meet most of the suggestions in the report. He would make the necessary arrangements.

(b) Following receipt of proposals on playground management from Zurich Insurance, it was suggested that a Notice Board be erected in the Playgound and then be used to display a ‘No Dogs allowed’ sign and a notice that any defect in the play equipment should be reported immediately. The village shop to be approached to ask if they would take the necessary messages. Notice board quotations to be sought.

10. PLANNING

(a) Copies of further letters sent by residents to TVBC on the subject of the erection of 2 x 2bedroom flats and 2 x 1 bedroom flats on site of 1 Roman Road (TVN 09115/1) had been received. The Parish Council had objected on the grounds of over-development and the outcome was awaited.

(b) A reply had been received from Lionel Hitchen stating that they had never applied for planning consent to move the storage of flammable liquids to Andover. The Clerk to respond with copy of letters on file. A letter had been sent to Environment & Health with a request for forms to monitor odours, noting that these were always worse in the summer. It was felt necessary that monitoring should take place over the next year to gain the necessary information.

(c) No objection was offered to the erection of a double garage and utility room with accommodation over at Sunny Dene (TVN.02894/4 but it was suggested that this development should be tied to the main dwelling.

(d) A letter had been sent to TVBC with regard to retention of conversion of Fisherman’s shelter to a dwelling and erection of a further hut for fishing (TVN 03939/1 and TVN.07770/2), expressing concern over the development that had already taken place and requesting a on-site planning meeting prior to any decision being taken. If a fishermens’ hut was needed it was suggested that the original shelter/dwelling should be reinstated.

11. ANNUAL PARISH MEETING

This was scheduled for 7.p.m. in the Village Hall on Tuesday 3rd May. All electors welcome. The Clerk to write to representatives of the Police, Play School, Tuesday Club etc to invite them to make a report at the meeting. Details of the refreshments to be provided to be determined at the next meeting. Posters to be displayed inviting electors to attend.

12. CHAIRMAN’S INITIATIVES AND CORRESPONDENCE

(a) A meeting was scheduled between the Parish Plan Committee and Parish Council members on Monday 21st March at 7 p.m. in the Village Hall, to discuss the summary of their findings.

(b) A letter had been received from CPRE re upgrading of Rights of Way and the Chairman would speak with them to clarify.

(c) Details had been received for the competition “Calor Village of the Year” and entry would be considered.

(d) The Clerk had written to the Insurance company to clarify if visitors to Barton Stacey Garden Walk were covered in the village, but this is not necessary for private gardens.

(e) It was noted that Cllr Lovell had requested that a copy of the Village Hall Management Committee’s Indemnity Insurance for employees should be displayed as well as a copy of Standard and Concessionary charges for hire of the village hall. Cllr Gibson to be asked to action on his return from holiday.

There being no further business the meeting closed at 9.30 p.m.

The next Parish Council meeting would be held on Tuesday 18th April, 2005 commencing at 7.30 p.m.