Parish Council minutes 19 October 2004

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Apologies:
Cllrs Glenister and Lovell

Minutes of a meeting of Barton Stacey Parish Council held on Tuesday 19th October 2004 at Barton Stacey Village Hall

PUBLIC PARTICIPATION

Brig N Prideaux expressed his concern with regard to ongoing speeding through the village, and in particular the speed at which Stagecoach buses were travelling. To be raised as an Agenda item at the next meeting.

1.APPROVAL OF MINUTES

Minutes of the Parish Council meeting held on 21st September were approved. Proposed by Cllr Sherwood , seconded by Cllr Gibson and agreed unanimously.

2. ROLLING ACTION PLAN

Items on the Rolling Action Plan were discussed as detailed.

3. FINANCE

(a) The Monthly Financial Report was accepted and approved by those present. Starting from a balance of £7,619.40 there had been receipts of £7,500 (2nd half of precept), £495.69 ( VAT repayment) and bank interest of £54.77. A cheque for 512.30 had been written to Southern Electric Power to cover the upgrading of electricity to the Pavilion and one was required for Test Valley Gardencare 443.20. This left a balance of £14,714.36.

(b) The Annual Return had been submitted to the Audit Commission.

(c) Clerk to progress new bank account with 5 signatories: Cllrs Hebden, Glenister, Dewey, Gibson and Clerk, any two to sign. Councillors to complete Certificates of Identification, have verified and return to Clerk.

(d) It was proposed by Cllr Sherwood and seconded by Cllr Goodall that a contribution of £100 be made to the Village Fireworks and agreed unanimously.

4. COUNCILLOR’S ISSUES

Cllr Mrs Hebden reported that a notice had been displayed in the shop with regard to cleaning up after your dog, and despite that there had been a specific complaint which the Clerk was to pass on to the Dog Warden.

Cllr Goodall reported the damaged finger post on the footpath from Bransbury to West Moors (Moonlight)

He also passed on a request from Bransbury residents for a sign to be erected for Crook and Shears Lane together with No Through Road sign, to be visible when approached from A303 junction (facing north).

Cllr Dewey reported he was awaiting quotes for clearing of shrubs/trees/ivy etc from outside of village hall – he had spoken to resident adjoining and obtained permission for access for work to be carried out. Will report at next meeting

Cllr Slaughter asked that the question of speeding in Roberts Road in particular at school times to be considered, and raised the question of lack of school signs.

Cllr Gibson asked if the margins of the Recreation Ground were included in the grass cutting contract. Clerk to check.

Cllr Sherwood reported on potholes in Roberts Road which had been filled on previous occasions but each time the filling was washed out by rain. She would pin point by house number and report to Clerk.

She also reported that Hampshire Museum Trust had informed her that there would be an opportunity for display in a local hall in July 2005. Clerk to write to request display in Village Hall later in July 2005 after Play Group had broken up for the summer.

5. PLAYGROUND

Cllr Oliver had surveyed the Playground and had studied the most recent maintenance report.

(a) He noted that there was sufficient spare rubber matting which was not currently in use under present equipment to be moved to cover the erosion around the springers, and he would obtain a quotation for this to moved. He felt it would be wise to replace the bearings on the Yukon Log – the Clerk to check if it was out of guarantee. He would produce a check list of minor (possible self help) requirements such as rubbing down and re-varnishing seats etc

(b) Emptying of rubbish bins was discussed – currently done by councillors, as and when necessary, small bins in playground being deposited into large fixed wheelie bin. Need for holes to be drilled in base of bins so that water can drain out. Possible to encourage public to use large bin?

(c) He asked if swing had been repaired. Clerk confirmed and noted reported awaiting Inspection visit shortly to approve, then seats will be released.

(d) The Drive Slow sign needed re-fixing and he would undertake this.

(e) He was in possession of information with regard to DDA compliance – Clerk to confer with TVBC to ascertain what was necessary.

6. PAVILION

(a) Cllr Gibson reported that an order had been made for electrical supply to be upgraded and this would be done next week, once the new duct was put in. Rewiring etc would then follow.

(b) Cllr Goodall estimated that it would cost around £2,500 to re-felt the existing roof, work which it was felt was essential to maintain the Pavilion. Additional work such as insulation of ceiling and walls, disabled access, heating etc to make the Pavilion more user friendly should be considered in light of available funding. The Clerk to approach TVBC with regard to available grants.

7. VILLAGE HALL

(a) It was proposed by Cllr Hebden and seconded by Cllr Dewey that following notice given at the last meeting, all amendments, including deletion of any mention of the Pavilion should be accepted. Agreed unanimously.

(b) The external upkeep of the Village Hall was the responsibility of the Parish Council and it would cost around £700 to paint. In addition a new door may be needed.

(c) A complaint with regard to the slippery surface of the ramp to the front door had been received – specification to be checked as it was considered that wooden ramp was not suitable for the job. Should an accident occur, it would be considered that the contractors were responsible. Clerk to check specification, write without delay to the contractors and liaise with Cllr Goodall

8. PLANNING

None to report

9.CHAIRMAN’S INITIATIVES/CORRESPONDENCE

(a) Publication Scheme under Freedom of Information Act. Clerk to consult Cllr Glenister.

(b) Community Development Event 13th November. Apologies to be sent

(c) Hampshire Flood Steering Group – affects south of village – does Cllr Glenister wish to attend?

(d) Breakthrough breast cancer – Cover Britain in Crocuses. Parish Council to support, clerk to arrange contribution

(e) Letter received from Mr Connor re dangerous and unlawful use of Green on Roberts Road as overflow Car Park – copy sent to school.

(f) Councillors reminded that there was an invalid chair available for public to borrow is needed.

(g) Clerk had call from Cathy Knell asking for permission to hold another fun run. Details awaited.

There being no further business the meeting closed at 9.45 p.m.

The next Parish Council Meeting would be held Tuesday 16th November, 2004.