Parish Council minutes 18 May 2004

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Apologies:
Received from Cllr Neal and Wood

Public Participation

Sgt Ian Ashbolt in his role as Governor at Barton Stacey school expressed his concern over the safety of children from broken glass around the Bottle Bank and asked if they could be moved away from the school and the children, possibly being placed at the bottom of Roberts Road, on a concrete base near the Pumping Station. To be noted as an Agenda Item at the next Parish Council meeting .

Minutes of a meeting of the Barton Stacey Parish Council held on Tuesday 18th May 2004 Following the AGM, the meeting started at 7.55 p.m.

1. MINUTES OF COUNCIL MEETINGS

16th March 2004.

Cllr Lovell re-iterated that it was he who raised the green waste issue and not Cllr Neal. Following discussion, acceptance of these minutes was proposed by Cllr Rippon, seconded by Cllr Prideaux and agreed with three votes for, three abstentions (including Cllr Sherwood who had not been present at the meeting, and 1 against.

20th April 2004

Acceptance was proposed by Cllr Hearn, seconded by Cllr Glenister and agreed unanimously.

6th May 2004.

Acceptance was proposed by Cllr Glenister, seconded by Cllr Sherwood and agreed with five votes for and two abstentions due to absence.

2. ROLLING ACTION PLAN/MATTERS ARISING

Items listed on Rolling Action Plan were considered. Action to be taken as listed on appended Rolling Action Plan, together with the following:

Item 35/43 RSS work in progress and quarterly inspection in place. Parents and staff of Cygnet Playgroup to have clean-up of playground on 23rd May.

Item 38 Cllr Sherwood ascertained no further booking available for period of six months.

Item 39. No noise reported from Go-cart practice and racing.

Item 45 Mr Wills contacted and result awaited.

3. FINANCE

The Monthly Financial Report was accepted, with a balance of £14,794.57 at 18th May 2004. This followed payment of Test Valley Gardencare (443.20), and Southern Electric (23.17), and Clerk’s remuneration and expenses (638.93), plus a cheque raised since the last meeting for 64.62 to Landmarc Support Services. There had been no receipts.

4. AUDIT

i) The Clerk reported on receipt of Annual Audit papers for 2003/4 and highlighted the selection of Barton Stacey Parish Council for an Intermediate Audit which would require details of Risk Management.

ii) Proposed by Cllr Glenister and seconded by Cllr Lovell that the District Auditor be notified of omission from audit of accounts for Village Hall and to request guidance from the Auditor as to the course of action the Council should take. The Clerk to write.

5. COUNCILLOR’S ISSUES

Cllr Glenister

(i) He had received an approach re noise level created by repairs at Lionel Hitchin following the fire. Other complaints had been received, reporting the noise started early mornings, including at 6.45 a.m. on a Saturday. Environmental Health had been approached by Cllr Lovell and a protest logged. They will call on the complainant and will visit Lionel Hitchen to monitor and warn. Cllr Glenister also to log complaint with Environmental Health. Chairman to approach Lionel Hitchen to request work at more reasonable hours.

(ii) He asked Cllr Prideaux if she had made a written report on the Playground Seminar she had attended She noted there had been a verbal report at the last meeting.

Cllr Lovell

Highlighted Seminar on Management of Village Halls which he was attending at 7.00 p.m. on 24th June and he invited other councillors to accompany him. He had also booked a place on a Planning Law seminar for Enforcement on 21st June.

6. VILLAGE HALL MANAGEMENT

It was noted that the recent changes proposed by the Parish Council were with the aim of ensuring compliance with legal requirements, and that as both the Village Hall and Pavilion were assets of the Parish Council it made sense to try to combine the running of the two.

Following discussion on the draft document and in light of comments made, it was proposed by Cllr Rippon and seconded by Cllr Prideaux that the following amendment be made to Para 6, that members who can be co-opted be increased to four. Agreed by all but Cllr Green who abstained. Further discussion followed with regard to variable charges and Cllr Green explained that there were different charges for Parishioners and non-parishioners, different rates for different times of day, which were as advertised in the Village Hall, as well as beneficial rates for regular users He also noted that charges were due for review to take effect from 1st July 2004. Cllr Glenister then proposed that further amendments were made to Para 9 re charges. Second sentence to be deleted “These are to be submitted to the Parish Council for approval at the Parish Council AGM”. and Para 12 to be amended with the addition of “and a budget for income and expenditure for the coming year for approval by the Parish Council” following the word year. This was seconded by Cllr Lovell and agreed by all except Cllr Green who abstained.

The attention of the Village Hall committee was particularly drawn to Para 13 and the ability to propose changes at any time.

It was resolved that the amended Terms of Reference for the Village Hall and Pavilion Committee should be adopted. Proposed by Cllr Rippon and seconded by Cllr Hearn and agreed with one abstention. Cllr Hearn was nominated as Parish Council representative to serve on Village Hall Committee, Proposed by Cllr Rippon, seconded Cllr Sherwood, five were in favour and Cllrs Green and Prideaux abstained.

7. PLANNING MATTERS

i) Only one planning application had been received

ii) A communication had been received from BT with regard to the removal of one of two public payphones in the parish. The proposal was that the phone in the village centre would remain and the phone at Bransbury would be removed. The Chairman noted that Bransbury had poor reception for mobile phones and that the payphone in question was, as far as she was aware, used by older parishioners frequently. She would investigate and liase with the Clerk with regard to a suitable response.

iii) A letter had been received from the Programme Officer of the Test Valley Borough Local Plan summoning the Clerk to attend a Pre-Inquiry meeting to discuss unresolved objections. After consideration the Clerk was authorised to write to the Programme Officer and state that amendments made to the plan had met the objections which had been raised in February 2003.

iv) The Chairman had received a letter from Middleton Estates regarding the recent theft from Church Farm and asking for support in another planning application, which it was understood the police were supporting. It was decided that further information was required; more detail son the planning submission and details of what previous objections had been raised by TVBC. Cllr Lovell was to investigate.

8. STANDING ORDERS

Cllr Glenister tabled draft Standing Orders to be considered at the Parish Council meeting of June 15th 2004. Any amendment should be forward to him for re-circulation within 10 days.

There being no further business the meeting closed .

The Next Parish Council Meeting would be held Tuesday June 15th, 2004