Parish Council minutes 20 April 2004

These minutes are published for information purposes only, and are not an official record of the meeting.

Present:

Apologies:
Received from Cllr Neal

Public Participation

None

Minutes of a meeting of the Barton Stacey Parish Council held on Tuesday 20th April 2004

1. MINUTES OF COUNCIL MEETING HELD 16th MARCH 2004

Following the addition of comments from Cllr Lovell on the proposed pipe dump site, (Item 9), deletion of Cllr Glenister from action on the School Path (Item 6)and addition of request for Cllr Neal to take back comments to TVBC on Green Waste, amended minutes to be circulated or approval and signature. It was also agreed that items in Minutes being moved to Rolling Action Plan should in future be highlighted in bold type.

2. ROLLING ACTION PLAN/MATTERS ARISING

Items listed on Rolling Action Plan were all discussed together with the following:

Lack of action re village speed signs, road sign for Newlands and request for tarmac

All closed items on Rolling Action Plan to be moved to end of Plan.

3. FINANCE

i) The Monthly Financial Report was accepted, with a balance of £15,964.49 at 20th April 2004. This followed payment of Test Valley Gardencare (443.20), and Southern Water £9.25, and receipt of 1st half annual precept £7,500 and Bank Interest of £50.54.

ii) Following discussion on banking arrangements, it was proposed by Cllr Rippon, seconded by Cllr Prideaux and agreed unanimously to transfer Parish Council account to Alliance and Leicester, which could be managed through the local Post Office. Clerk to progress.

4. COUNCILLOR’S ISSUES

Cllr Green

Corn shoots on Postman’s Walk Path 8 inches high.

Cllr Glenister

Noted Go-cart Club holding practice runs 24th/25th April and races Bank Holiday weekend. Noise to be monitored and TVBC Environmental Health contacted if there is a problem. He also noted that the gypsies had moved from pipe dumpsite. Also spoke of details circulated re Hampshire Museums Trust Roadshow. After discussion he proposed it should be asked to visit the village and should be sited on Panhandle during term time.. Seconded Cllr Rippon and unanimously agreed.

Cllr Rippon

reported that a child had injured its thumb in the playground gate and raised the question of supplying pack of doggie clean-up’ bags being supplied to each household to improve environmental cleanliness in the village.

Cllr Lovell

noted that ‘No Dog’ signs had not yet been replaced on Roberts Road field. Chairman reported that the problem lay in getting someone with welding skills and Cllr Green was to make enquiries locally.

Cllr Sherwood

raised the state of the trees/shrubs on the bend of A303 coming from Basingstoke which were continually being run into. and asked if they would be stood up again

5. GRAVEYARD EXTENSION

6. SPORTS AND RECREATION GROUNDS

i) The Clerk reported on a letter from RSS Ltd re playground gates in which they accepted the offer of £250 from the Parish Council towards cost, and stated that a new gates would be supplied rather than alterations/repairs to the existing. Proposed by Cllr Prideaux and Seconded by Cllr Rippon that this be accepted and that the decision made at the last meeting regarding quarterly inspections should be put in place

ii) Local volunteers would be approached regarding ongoing cleaning and maintenance such as helpers and parents of pre-school group and Youth Council who appeared to already be doing some voluntary cleaning up in the village. Cllr Prideaux volunteered to approach and liaise as necessary with these groups.

iii) The quotation received from Test Valley Gardencare to clear fallen tree on sports field (£120) and re-seed sports field as necessary (£745.50) was considered. Following discussion regarding ownership and responsibility it was proposed by Cllr Wood and seconded by Cllr Prideaux that the Chairman should approach Mr Paul Gibson and discuss the matter with him, determining what was necessary bearing in mind the area used annually for the Bonfire, try to get the figure reduced and then take the necessary action as this needed to be done as soon as possible for the best results.

7. ROADS AND RIGHTS OF WAY

Cllr Wood distributed updated details of present status of footpaths in the parish noting particularly that RoW 2 from Cocum to Hill Farm Garage was not a visible footpath and RoW 7 Postman’s Walk was in urgent need of the hedge cutting back and the Clerk was asked to write to Mr Wills on this matter.

The Clerk reported that she had received a phone call from ROW to say two men would be in the Parish the following day repairing ROW signage. She would endeavour to arrange a meet between them and the Chairman if possible.

8. VILLAGE HALL

i) DDA Compliance. The Clerk reported the Grant application had been submitted and would be considered at TVBC on 25th May, and notification of success would be received within 10 days of that date. Once notification of grant was received a date would be set for installation of the hearing loop and the building work would take place in July as soon as the Playgroup had finished for the summer and estimate it would take up to 10 working days.

ii) Registration of Village Hall It was reported that registration document for the Village hall had been found, confirming that it was registered in the name of the Parish Council

iii) Village Hall Management. The Strategy Group recommendation that consideration should be given to joint management of the Village Hall and Sports Pavilion was discussed. in some detail and it was proposed by Cllr Lovell and seconded by Cllr Prideaux that the Strategy Group proposal should be adopted and there should be one committee to administer parish assets in the form of the Village Hall and the Pavilion, and that the 1973 resolution should be reworded accordingly. Agreed unanimously with the exception of Cllr Green who abstained due to his personal interest.

It was also noted that the Parish Hall committee would be a sub-committee of the Parish Council and subject to the rules and regulations pertaining to the Parish Council, including Audit. The Annual meeting of the Village Hall Committee was scheduled for Thursday 22nd April and as Cllr Merison was unable to attend, Cllr Hearn agreed to go in her place and report back to the Parish Council. On formation of a new committee the resolutions should be redrafted and ideally and come before the Parish Council for approval at the May meeting.

9. PLANNING MATTERS

i) An application had been re-submitted for Dormer Windows at the rear of 4 The Green. (TVN 08882/2)

ii) An application had been received for change of use from agricultural to fabrication workshop and paint spray shop at Hill Farm Buildings, Barton Stacey (TVN.07841/1). This would require a relaxation of the requirement that work is only carried our by Hawk Structures. Following discussion it was proposed by Cllr Lovell and seconded by Cllr Prideaux that a strong objection should be lodged on grounds of expansion of commercial use in a rural environment and concern over additional traffic in a dangerous position. Agreed unanimously.

10. CHAIRMAN’S INITIATIVES/CORRESPONDENCE

i) As reported previously, the Chairman had been in contact over the fire at Lionel Hitchin and would be in possession of the Health and Safety report shortly. She had been assured by the Health and Safety Inspector that the hazardous material as currently stored on the site was in good order, but it was being monitored.

ii) Notification of an increase of 20% in the cost High Street lighting maintenance were circulated.

iii) Notice of Volunteer Group Awards had been received and would be displayed

There being no further business the meeting closed at 21.45 p.m.

The Next parish Meeting would be held Tuesday May 18th, 2004